Club Rules

1. The club shall be called Poole Camera Club, and membership shall be open to all interested in photography.
2. Membership of the Club implies the undertaking to comply with and abide by these rules.
3. An Annual General Meeting shall be held in May each year. This meeting shall: elect the officers for the forthcoming year; hear reports from the President and Chairman; consider the Statement of Accounts and Balance Sheet; fix the annual subscription; consider any other business at the Chairman's Discretion.
4. Subscription year - 1st. June to 31st. May. New members joining after 1st. January pay one-half of the annual subscription. Existing members and those joining after 31st May to pay full year’s subscription not later than 1st October of that year.
5. The officers shall consist of a President who shall be an ex-officio member of the committee, a Chairman, Vice-Chairman, Honorary Secretary, Honorary Treasurer, Programme Secretary, Assistant Programme Secretary, Competition Secretary and Equipment / I.T. Officer.
6. The affairs of the club shall be managed by a Committee consisting of the officers and up to two members, all to be elected annually. The Committee shall be empowered to co-opt additional Officers and members to the Committee.
7. All Officers and Committee members are eligible for re-election each year.
8. At Committee Meetings, 5 (five) shall form a quorum and at General Meetings 20 (twenty).
9. Special meetings may be convened by the committee; or on a resolution signed by at least 10 ordinary members, stating the object and sent to the Secretary. Such a meeting to be held as soon as possible, subject to 14 days notice being given to all members.
10. The Secretary shall keep minutes of all meetings and conduct the correspondence of the Club. The Treasurer shall collect all subscriptions and pay all monies due, after authorisation by the Committee. At the close of each Club Year a Statement of Accounts and a Balance Sheet shall be drawn up by the Treasurer and examined by two members appointed for this purpose by the Annual General Meeting.
11. A member may be expelled or asked to resign from the Club at the decision of the Committee. The Committee can request a member to appear before it, provided that where any accusation or charge is made, the member shall be given full and reasonable opportunity to put forward a defence and bring witnesses at a later meeting. Any member expelled or asked to resign shall have the right of appeal to a Special General Meeting called for the purpose. All committee proceedings and those of any Special General Meeting called under this rule shall be treated as privileged and confidential.                                                                                    
12. The committee may confer Honorary Membership of the club at its discretion.
13. The name of any member whose subscription is more than three months in arrears may be removed from the list by order of the Committee.
14. A member not in arrears of subscription may resign at any time, by notifying the Secretary of his/her desire to do so.
15. No alteration of, or addition to, these rules shall be made except by the Annual General Meeting or a Special Meeting called in accordance with Rule 9.
16. If the committee, by a simple majority, decide at any time that it is necessary or advisable to dissolve the club, it shall put the facts to a Special or Annual General Meeting. If a resolution to dissolve the club is confirmed by a two-thirds majority of the members attending, the committee shall act as follows. Consider amalgamation with another local club having similar aims and objectives. Recall all property belonging to the club. Satisfy the clubs proper debts and liabilities. Dispose of the funds and property of the club as follows:

  16i   General Funds. In the event of an agreed amalgamation, the equipment and the balance of the general funds to be passed to          the new club. Otherwise the equipment to be disposed of and the total balance of funds to be treated as in 16ii and 16iii.

  16ii. Ursula Ogle/Michael Bark Account. The remaining balance to be divided equally between St Dunstans and the Dorset          Air Ambulance.

  16iii. Equipment Fund. This fund also to be divided equally between St Dunstans and the Dorset Air Ambulance.